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14 August 20265 min readUpdated 14 August 2026

Top 15 Tools for Onboarding Remote Employees in 2023

In today's world, where remote work is increasingly common, onboarding remote employees can be challenging for many organizations. Unlike traditional in person onboarding, remot...

Top 15 Tools for Onboarding Remote Employees in 2023

In today's world, where remote work is increasingly common, onboarding remote employees can be challenging for many organizations. Unlike traditional in-person onboarding, remote onboarding requires different strategies and tools to ensure a smooth transition. To streamline this process, leveraging the right software is crucial. Here are some of the top tools for onboarding remote employees in 2023.

1. BambooHR

BambooHR is a comprehensive HR platform designed to standardize and automate HR processes such as data collection and management, file creation, and task delegation. It includes features like a self-onboarding portal, customizable onboarding templates, and automated workflows.

  • Pricing: Starts at $8 per user per month.
  • Pros: Intuitive interface and strong automation capabilities.
  • Cons: Lacks built-in video conferencing and certain advanced reports.

2. Gusto

Gusto provides a suite for HR, payroll, and benefits management that assists with remote employee onboarding. It offers electronic signatures, customizable onboarding checklists, and automated onboarding processes.

  • Pricing: Begins at $39 per month.
  • Pros: Features robust automation.
  • Cons: Missing advanced reporting features and lacks in-built video conferencing.

3. iCIMS

iCIMS offers a thorough recruitment and HR platform for onboarding remote employees, featuring job listings, candidate sourcing, application tracking, interview scheduling, and team collaboration.

  • Pricing: Annual plans start at $999.
  • Pros: Extensive features with strong integration capabilities.
  • Cons: Higher cost and complex user interface.

4. Lever

Lever is an HR and recruitment platform that simplifies bringing on remote workers with email and calendar integration, DEI tracking and reporting, and video interviewing tools.

  • Pricing: Annual fees start at $8,000.
  • Pros: Offers scalability and advanced reporting.
  • Cons: High cost and complex interface.

5. Breezy HR

Breezy HR is an HR and recruitment software offering electronic signatures, automated processes, and editable onboarding templates to aid in remote onboarding.

  • Pricing: Starts at $99 per month.
  • Pros: Includes automated features.
  • Cons: Limited reporting capabilities.

6. SmartRecruiters

SmartRecruiters provides tools for remote onboarding, such as job posting, resume management, applicant tracking, and reporting to simplify the hiring process.

  • Pricing: Free initial monthly payments.
  • Pros: Cost-effective and easy to use.
  • Cons: Lacks advanced reporting.

7. Workable

Workable is a recruitment platform that supports remote onboarding with job posting, candidate sourcing, applicant tracking, and team collaboration tools.

  • Pricing: Starts at $99 per month.
  • Pros: User-friendly automation.
  • Cons: Limited reporting features.

8. JazzHR

JazzHR enhances remote worker onboarding with job advertising, applicant tracking, and customizable workflows, suitable for organizations of all sizes.

  • Pricing: Begins at $49 per month.
  • Pros: Versatile for various organization sizes.
  • Cons: Lacks sophisticated reporting.

9. Greenhouse

Greenhouse facilitates remote onboarding with features like job postings, candidate sourcing, interview scheduling, and advanced reporting.

  • Pricing: Starts at $9,000 annually.
  • Pros: Scalable with advanced reporting.
  • Cons: Expensive and complex interface.

10. Namely

Namely offers a comprehensive HR platform with a corporate portal, HR tool integration, and compliance support, suitable for businesses seeking a customizable solution.

  • Pricing: Starts at $8 per user per month.
  • Pros: Tailored for small to medium enterprises with a simple interface.
  • Cons: Basic reporting tools and no built-in video conferencing.

11. JobAdder

JobAdder is a cloud-based solution that streamlines remote onboarding with job postings, candidate sourcing, and mobile optimization.

  • Pricing: Starts at $99 per month.
  • Pros: User-friendly with flexible integrations.
  • Cons: Limited sharing and reporting tools.

12. OnboardFlow

OnboardFlow standardizes the onboarding process with features like a mobile app, compliance reporting, and HR system integration.

  • Pricing: $5 per user per month.
  • Pros: Simple design with powerful automation.
  • Cons: Limited sharing and reporting capabilities.

13. WorkBright

WorkBright digital platform focuses on compliance during onboarding, offering mobile optimization, automated reminders, and HR integration.

  • Pricing: Starts at $3 per month for new users.
  • Pros: Strong automation with comprehensive integrations.
  • Cons: Limited sharing and reporting tools.

14. Bob

Bob HR technology provides comprehensive services from onboarding to payroll, emphasizing data management and compliance.

  • Pricing: From $4 per user per month.
  • Pros: Simple layout with robust automation.
  • Cons: Limited sharing and reporting tools.

15. SAP SuccessFactors

SAP SuccessFactors streamlines remote onboarding with electronic signatures, automatic procedures, and templates, along with performance management modules.

  • Pricing: Based on user count and features.
  • Pros: Scalable with strong automation.
  • Cons: High entry cost and steep learning curve.